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quick facts & general questions
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Can UpsideContract support our efforts to become compliant with the Sarbanes-Oxley Act?
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To help become and stay compliant with the
Sarbanes-Oxley Act (SOX) requirements, organizations are leveraging contract
management systems to effectively manage and report on their contractual
relationships and activities.
A robust contract management system provides the foundation for a set of
business processes and systems that ensure the verifiable management and
retention of records and information related to relationships and transactions
that have a material impact on the financial position of the organization.
UpsideContract provides support for companies to meet requirements under all
SOX sections that pertain to business systems and corporate responsibility,
including sections 302, 401, 404, 409, 802, and 906.
Learn more by visiting our
Sarbanes-Oxley Act
page or contact us to learn more
about how UpsideContract can help with SOX compliance initiatives.
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Does UpsideContract support Risk Management?
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The ability to manage risk is a key feature in
UpsideContract. The system provides a mechanism to identify, evaluate, track and
manage risk events, drivers, and impacts.
UpsideContract allows risk events to be identified including a text description
of the event along with an estimated probability of occurrence and the estimated
loss if the event were to occur (in time or dollars).
For each risk event:
- One or more Event Drivers can be identified, recording the reasons why
the event may occur.
- One or more Impacts can be identified, documenting potential outcomes if
the event were to occur, each with an assigned probability.
- Each Impact can have one or more Impact Drivers which document the
elements contributing to the loss if the event were to occur.
- A specific user is assigned to the event; this will be the individual
responsible for managing the risk event and taking steps to reduce the
probability of occurrence.
- A specific event can be assigned to a contract or a project, including
customer defined projects.
UpsideContract records details of actions taken to mitigate risk events and
stores historic information on adjustments made to probability estimates.
The system provides extensive reporting capabilities providing stakeholders
with an effective view of their risks, supporting material, and associated
mitigation plans.
Contact us to learn more about
how UpsideContract supports your risk management activities.
Visit the UpsideContract
product section for more details.
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Can the system support document sharing in MS Word?
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UpsideContract supports Microsoft Word in three ways:
- MS Word export & import for off-line editing and negotiation.
UpsideContract supports the exporting of documents to Microsoft Word 2000
or higher. Users external to the UpsideContract application can modify the
Word document using Microsoft Word then send it back to a user with access
to UpsideContract. The document can then be imported back into
UpsideContract while maintaining the structure and integrity of the document
(sections, clauses, styles, headers and footers, fonts, etc).
- Conversion of MS Word contract documents into the UpsideContract database.
UpsideContract comes with powerful conversion tools to get existing
contracts into the system quickly and effectively. The MS Word conversion
tool takes existing contracts in MS Word and converts them into
UpsideContract, allowing organizations to take full advantage of the
extensive capabilities of UpsideContract to manage all contracts – new and
old.
- Attached documents can be MS Word or any other type of electronic file.
UpsideContract supports attached documents of any type including Microsoft
Word documents. Attached Word documents can be seamlessly incorporated into
the contract (the content of the attached document becomes part of the
contract text), or it can simply be stored as supporting information.
Contact us to learn more
about how UpsideContract supports Microsoft Word documents.
Visit the UpsideContract
product section for more details.
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Can the ongoing configuration be done by "end-users" or are technical resources required?
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We have made every attempt to design UpsideContract so that it can be managed and updated by users with
little to no technical expertise. The design allows end-users to update the system with the company’s rules, workflow,
and processes, as well as other management functions. All functionality is provided using a simple web-based application that requires very little training to use.
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Can we use only certain features of UpsideContract and disable the remainder?
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UpsideContract is designed so that you can decide
what features you want enabled. Our pricing includes all the features, but as an
organization (or even within groups of your organization), you can decide who
gets certain features turned on and/or off.
The security model allows for the management of features made available to your company staff – all
this through an easy to use web-based interface.
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Does the application need to be hosted or reside on our servers?
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We offer either method: ASP (Application Service Provider
- which could be the third party provider of your choice) or Corporate (installed on your company servers). |
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Does your software use Plug-ins or Applets?
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Absolutely not! Our software does not use any applets, plug-ins, or any downloadable components that reside on the end-user desktop for the management of contracts or related functions.
All you need is an Internet connection and a browser (Internet Explorer or Netscape) to run our software.
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Where can I find a complete list of UpsideContract features?
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Click
Here to see our full list of UpsideContract features.
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What types of contracts does UpsideContract handle?
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UpsideContract handles all types of contracts
including buy-side, sell-side, Intellectual Property, employment agreements,
non-disclosure agreements, etc.
UpsideContract manages contracts relating to goods by tying into inventory
systems or by maintaining the items within UpsideContract. The ability to enter
purchase orders, or link to them, ensures data integrity. For services type
contracts, effective management of various services and relevant details for
those services is possible.
Visit the UpsideContract product
section for more details.
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How can we see a demo or get more information?
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Contact us to arrange a product demonstration over the web - all you need is a phone, an Internet connection, and a Browser.
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What industries or verticals can the software accommodate?
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We are proud to offer software that truly addresses the needs of practically any industry. The key reason we are able to do this
is our application’s data is extensible (by a non-technical end user) therefore,
data fields that are captured by your company can be added to the system by a
non-technical user with our web-based application. Let us show you how easy it is to add new
fields...
For some of the industries covered, take a look at ../Industry+Solutions/Overview.htm
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We have a limited budget and would like to get started - what are our options?
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- We can offer you per seat licensing which is very affordable and low cost and then when you are ready, offer you packages to increase usage.
- We can offer you an ASP based service (hosted by a third party) or install the application on your company servers (Corporate).
- Depending on the type of deployment (ASP or Corporate), we can get you started in as little as 10 days, including training and conversion.
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Can I start small and grow as time goes on? How about a Pilot first?
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- Our pricing and deployment model allows you to start very small (e.g. 5 users) and grow as either your organization grows or you are able to get a larger user base to adopt electronic contract management.
- Our pricing options allow us to offer you a credit towards a larger licensing package when you are ready.
We can arrange to have a pilot set up on either your hardware or ours.
- setup is quick and the financial risks are very low.
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Can our company’s rules and processes be incorporated into UpsideContract?
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UpsideContract supports user defined business
rules and workflow. The system has been designed to allow companies to enter
various rules, approval workflows, reporting hierarchies, and so forth into the
system. If this information is being stored on other company systems, we can
integrate with those systems to leverage the information from there.
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We have all our existing contracts in MS-Word or other systems - how will all this get converted?
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- UpsideContract includes intelligent document import and conversion utilities that enable fast and effective conversion of existing documents into the system.
This allows for fast and simple document conversion from MS-Word whereby respective sections, clauses, styles, header/footers, fonts from the existing document are recognized and imported into the application structure (into the database).
- Batch utility for bulk document conversion allows users to place all their existing contracts and/or templates into a specified directory and initiate the batch document load, which will take all the MS-Word or suitable documents and import them into the application structure (right into the database) and recognize sections, clauses, styles, fonts, etc.
Online functions to insert documents and/or document sections into new contracts.
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Our company has ERP and CRM systems - how would this affect UpsideContract?
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UpsideContract can be integrated with any ERP or legacy system, as well as CRM solutions.
During the implementation phase, we will work with you to identify what systems you presently
have and their role in terms of data created and stored, as well as how information should flow between those systems and
UpsideContract.
UpsideContract is a great addition to an existing ERP and/or CRM system. It enhances the benefits you are (or
are planning on) receiving from the ERP/CRM systems. We can show you real customer examples where they have achieved a significant ROI (Return On Investment) by adding UpsideContract to their existing enterprise software investments.
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Typically what is the timeframe for implementation, and what are the steps?
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Typically, UpsideContract can be implemented
within 20-40 days of signing a contract. The total time is dependent on the
level of customization required to integrate with your existing systems, the
readiness of your customers and suppliers, and the availability of IT
infrastructure resources.
In situations where our customers are joining an existing Application Service
Provider (ASP) hosted service, the implementation time can be greatly reduced,
speeding your return on investment.
Contact us to discuss your
specific situation and we can provide you with a quote.
Visit the Implementation
Options section for more details.
While we tailor the deployment project to meet the needs of the customer and
to minimize deployment costs, we use a standard methodology that includes:
- Business process review and assessment
- Technical environment review, assessment and preparation
- Software deployment
- Business process, rules, workflow and G/L mapping determination and
implementation
- Support personnel and pilot user training
- Pilot (limited scale) deployment
- Pilot review and adjust plans as appropriate
- Completion of user deployment and training
- Post implementation review
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Need to procure a contract management solution? Need an RFP?
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We'd like to help you get started with your RFP!
Fill out the form displayed to request a generic 'contract management solution procurement' RFP.
If you have any questions about the document or the general RFP process let us know and we will do what we can to help you out.
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